Certified copy documents are photocopies of original documents that have been verified and stamped by a licensed notary public to confirm their authenticity. At Prime Notary, we provide certified copies that are often required for legal, academic, immigration, financial, or business purposes.

These copies serve as officially recognized duplicates of the original documents and are accepted by institutions that require proof without needing the original.

Some documents we certify include passports, driver license, other ID's, academic documents, corporate documents, medical documents, and so much more!

1. Certified Copy of a Passport

We notarize certified copies of U.S. and international passports, commonly needed for visa applications, identity verification, and international legal processes.

2. Certified Copy of a Driver’s License or ID

Need to verify your identity for banking, legal, or employment purposes? We provide certified copies of state-issued identification for official use.

3. Certified Copy of a Diploma or Academic Transcript

Often required for job applications, international education, or licensing boards, we notarize certified copies of diplomas and transcripts to validate your academic credentials.

4. Certified Copy of Medical Records or Immunization Records

Used for school enrollment, international travel, or government documentation, we offer certified copies of medical or vaccination records that meet legal and institutional requirements.

5. Certified Copy of Documents for Apostille

We notarize certified copies of U.S. and foreign passports—commonly required for visa applications, dual citizenship, immigration filings, or international business. Apostille processing available for international acceptance!

Oaths, affidavits, solemn affirmations, and declarations are sworn or affirmed statements made in writing or verbally and notarized to confirm their truthfulness under the law. These documents are often required for legal proceedings, government filings, or official verifications, and must be executed in the presence of a licensed notary public.

At Prime Notary, we specialize in notarizing these critical documents, ensuring they are executed properly, legally binding, and compliant with Florida state law. Whether you're preparing for court, submitting immigration paperwork, or verifying facts under penalty of perjury, our experienced notaries are here to help—on your schedule.

Documents Include:

Affidavit of Support – Commonly required for immigration petitions to demonstrate financial responsibility.

Affidavit of Identity – Used to verify a person’s identity when formal ID is lost or unavailable.

Sworn Statement for Court – A written statement of facts provided under oath for legal proceedings.

Affidavit of Residency – Used to prove current residence for school enrollment, government benefits, or legal matters.

Affidavit of Name Change – Used to document and explain discrepancies in names across legal documents.

Statutory Declaration – A solemn declaration used in place of a sworn oath for individuals with religious or personal objections.

Affidavit of Heirship – Establishes legal heirs in the absence of a will, often used in probate cases.

Declaration of Lost or Stolen Document – Used to affirm the loss of critical documents such as passports, IDs, or titles.

A Last Will & Testament is a legal document that outlines how a person’s assets, property, and responsibilities should be distributed after their death. It also allows the individual (the testator) to name guardians for minor children and an executor to manage the estate. In the state of Florida, a valid Will must be signed in the presence of two witnesses and a notary to be legally binding.

At Prime Notary, we provide mobile and online notarization services to ensure your Will is properly witnessed, notarized, and legally compliant—bringing peace of mind to you and your loved ones.

In Florida, a witness to a Last Will & Testament must be a competent adult (18 years or older), but certain individuals are not recommended or legally disqualified due to potential conflicts of interest:

🚫 Who Cannot Serve as a Witness to a Will in Florida?

❌ Beneficiaries named in the Will (not prohibited by law but strongly discouraged, as it may raise legal disputes)

❌ Spouses or children of beneficiaries

❌ Individuals under age 18

❌ Anyone not mentally competent

❌ The notary public performing the notarization

✅ Best practice: Use independent, impartial adult witnesses who are not named in the Will or related to anyone who is.

✅ Acceptable Forms of ID for Notarizing a Will in Florida

Florida law requires notaries to verify the identity of the signer using government-issued photo identification that is current or issued within the past 5 years. Accepted IDs include:

·       Florida Driver’s License

·       Florida Identification Card

·       U.S. Passport

·       Foreign Passport (with U.S. entry stamp)

·       U.S. Military ID (with photo and signature)

·       State-issued driver’s license from another U.S. state

·       Permanent Resident Card (Green Card)

💡 If the signer lacks valid ID, Florida law allows identity verification by two credible witnesses who personally know the signer and meet specific criteria.

A Power of Attorney (POA) is a legal document that grants one person (the agent or attorney-in-fact) the authority to act on behalf of another person (the principal) in financial, legal, medical, or personal matters.

POAs are used when someone needs help managing their affairs due to illness, travel, military deployment, or age-related issues.

In Florida, for a POA to be legally valid, it must be signed by the principal, witnessed by two individuals, and notarized.

At Prime Notary, we provide mobile and online notarization services for Power of Attorney documents—ensuring fast, secure, and legally compliant execution wherever you are.

In Florida, a witness to a Last Will & Testament must be a competent adult (18 years or older), but certain individuals are not recommended or legally disqualified due to potential conflicts of interest:

🚫 Who Cannot Serve as a Witness to a Will in Florida?

❌ Beneficiaries named in the Will (not prohibited by law but strongly discouraged, as it may raise legal disputes)

❌ Spouses or children of beneficiaries

❌ Individuals under age 18

❌ Anyone not mentally competent

❌ The notary public performing the notarization

✅ Best practice: Use independent, impartial adult witnesses who are not named in the Will or related to anyone who is.

✅ Acceptable Forms of ID for Notarizing a Will in Florida

Florida law requires notaries to verify the identity of the signer using

government-issued photo identification that is current or issued within the past 5 years. Accepted IDs include:

·       Florida Driver’s License

·       Florida Identification Card

·       U.S. Passport

·       Foreign Passport (with U.S. entry stamp)

·       U.S. Military ID (with photo and signature)

·       State-issued driver’s license from another U.S. state

·       Permanent Resident Card (Green Card)

💡 If the signer lacks valid ID, Florida law allows identity verification by two credible witnesses who personally know the signer and meet specific criteria.

Document witnesses are individuals who observe the signing of a legal document and then sign it themselves to confirm its authenticity. Unlike notaries, who verify identity and administer oaths, witnesses validate that the signer willingly signed the document in their presence. Some documents require both a notary and one or more witnesses to be legally valid—especially in Florida.

At Prime Notary, we provide qualified document witnesses along with notarial services to ensure your documents meet Florida’s legal requirements. Whether you're signing estate documents, medical directives, or real estate forms, we make the process simple, compliant, and convenient—at your location or online.

Documents that require document witnesses include:

·  Last Will and Testament – Florida law requires two witnesses for a will to be valid.

·  Durable Power of Attorney (DPOA) – Must be signed in the presence of two witnesses and a notary.

·  Living Will / Advance Health Care Directive – Requires two witnesses, one of whom cannot be a blood relative or beneficiary.

·  Designation of Health Care Surrogate – Must be signed with two witnesses under Florida law.

·  Revocable Living Trust (with pour-over Will) – May require witnesses depending on the specific terms and how the trust is established.

·  Real Estate Deeds (such as Quitclaim Deeds) – Require two witnesses and notarization for proper recording in Florida.

·  Prenuptial Agreements – Often require one or two witnesses for enforceability, especially when notarized.

·  Florida Do Not Resuscitate Order (DNRO) – Must be signed by the patient (or representative), physician, and may involve witness signatures.

Consent forms are legal documents used to grant written permission for a specific action, decision, or procedure. These forms confirm that the signer understands the details of what they are agreeing to and is voluntarily providing authorization. In many cases, especially where minors, legal liabilities, or medical decisions are involved, notarized consent forms are required for added validity and legal protection.

At Prime Notary, we provide mobile and online notarization services for all types of consent forms, ensuring your documents are properly executed, legally compliant, and recognized by the receiving party.

The following situations often require a consent form:

·  Minor Child Travel Consent – When a child is traveling alone or with one parent, many airlines and border agencies require notarized permission from the non-traveling parent or legal guardian.

·  Medical Treatment Consent for a Minor – Grants temporary authority to another adult (e.g., grandparent or caregiver) to make medical decisions for a child in the parent’s absence.

·  Parental Consent for School Activities – Needed for participation in field trips, sports, or extracurriculars—especially when risk or travel is involved.

·  Tattoo or Piercing Consent for Minors – Florida law often requires parental consent, sometimes notarized, for minors receiving body modifications.

·  Marriage of a Minor Consent – In certain situations where a minor seeks to marry, notarized parental or legal guardian consent is required by Florida courts.

·  Consent to Background Check or Credit Inquiry – Used by employers or landlords to obtain formal permission before pulling credit or running background checks.

·  Medical Records Release Authorization (HIPAA) – Grants permission for a provider to release a patient’s health records to a third party.

·  Participation in Research or Clinical Trials – Individuals must consent (sometimes notarized) to participate in medical or academic research studies.

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